Deleting and Retrieving Documents 

All documents deleted from your inbox, outbox, resubmission folder or a private folder are moved to your private trash folder. You can retrieve a deleted document from the trash on the same day as the deletion.

Documents, distribution lists and folders which have been deleted from shared folders can only be retrieved by the administrator. The procedure for the administrator is described in Maintaining the Shared Trash Folder.

Procedure

Function

Description

Deleting a Document
  1. Select the document.
    If you want to delete several documents simultaneously, select them all.
  2. Select Document ® Delete
    If the confirmation prompt is activated in your office user, the system will display a dialog box in which you must confirm the deletion process.

Retrieving a Document from the Trash Folder

1. Select Trash

2. Select the document.

3. There are two ways of retrieving the document from the trash:

- The document can be returned to the folder from which it was deleted.
Select Document ® Move ® Retrieve

Documents which have been deleted from the resubmissions folder can only be moved.

- The document can be moved into any folder in your private folders or your outbox.
Select Document ® Move ® Move

4. If necessary, set the expiration date and confirm your entry. The document is now retrieved or moved.

If you are deleting documents from your inbox, you should consider the following points: Unviewed documents and documents which have to be processed or require a reply cannot be deleted. In these cases, deletion is possible only after the documents have been viewed, processed or answered.

If you wish to delete documents from your inbox without reading them, you can assign the attribute Read to the documents via the menu. Choose the document(s) and select Document ® Set status ® Set to ‘Viewed’.