Creating a PC Document

Creating a PC Document

You can create any number of PC documents, provided the corresponding software is installed on your system and there is a valid entry for these programs in the PC registry. If you are working with Windows 3.1 or Windows 95, maintaining the file win.ini is sufficient.

Whenever you create (or change) PC documents, you should note the following: We will use the inclusion of a PC document in SAPoffice to illustrate the example.

If you select Create document with a PC document type, SAPoffice generates a file which can have the following features:

- If there are no default documents defined for documents of the selected type, the file is empty.

- If one default document exists for documents of the selected type, the file contains the default document.

- If several default documents exist for documents of the selected type, the file contains the default document selected by the user.

The file always has the name ~SAPFIL<NUMBER>.<EXT>, where <EXT> is replaced by the file extension of the respective PC application (for example, ~SAPFIL<NUMBER>.DOC for a WinWord document). If PC documents are created in several sessions, the <NUMBER> value is incremented. If you make a change, the file ~SAPFIL<NUMBER>.<EXT> is generated. The file is exported to your work directory. These work files are deleted automatically.

You can determine the work directory via the R/3 icon in your Program Manager: Select File ® Properties and enter the required directory in the Work directory field. Then log on to the R/3 System again.

The document is then processed in the editor of the PC application and saved as ~SAPFIL<NUMBER>.<EXT>.
The file ~SAPFIL<NUMBER>.<EXT> is imported from the work directory into SAP office and is deleted from the work directory.

Since file transmission always takes place with the file ~SAPFIL<NUMBER>.<EXT>, the following rules should be noted:

Always save the file under the proposed name (~SAPFIL<NUMBER>.<EXT>) in the proposed directory, because otherwise the file cannot be accessed from SAP office. In addition, it is also possible to save the file under another name. This file cannot be processed from SAPoffice.

Do not use the function File ® New in the PC application. This creates a new work area and the data will be saved in a file which cannot be accessed from SAPoffice.

See also the special case RTF Documents, which allows you to use SAPoffice functions in the PC editor.