Displaying and Changing a Document 

Prerequisites

If you want to change one of your documents, the document must have the status Modifiable or Modifiable by author.

If you want to change a document which you did not create, the document must have the status Modifiable.

You can only modify a document in change mode. If necessary, switch to change mode by selecting Document ® Change.

Procedure

From your inbox, outbox, private folders or shared folders, select a document to be displayed or changed.

Function

Menu path

Description

Displaying/changing a document

  

If a PC document is involved, you can access the corresponding application. In this case, you cannot determine whether you are in display mode or change mode.

When the changes have been made, save the file under the proposed name and in the proposed directory.

Displaying/changing a document header

Goto ® Header ® General

You cannot change the document type or the Not modifiable indicator.

Displaying/changing attachments to a document

Goto ® Attachments

You can execute various functions from the attachment list dialog box (e.g. create, display, change, export, import, print).

Displaying/changing an image document

  

The image to be appended must either be in a scan dialog or displayed and selected from the archive. If both cases are true, the image from the scan dialog is appended.

Displaying/changing a default document

  

Select this function from the office initial screen.

To display default documents, select Administration ® Default documents from the office initial screen. Default documents can only be changed by the administrator.