Creating a Report 

The functions used to define a report can be accessed from the SAP-EIS menu ( Information system ® Report ® Create ). You can find general help on report definition in the cross-application online documentation Drilldown Reporting. SAP-EIS specific functions and features are described here.

From the initial screen, you can access the various components of a report in any order. Below, you will find an explanation of the features relating to SAP-EIS in the order in which they are described in the cross-application online handbook.

Note for Users of Aspects, which were created before Release 4.0

While you process the components of the report, you can specify or change the data area under menu sequence Extras ® Data area.. The data area determines the time frame in which the transaction data is stored, for example, in weekly or monthly values. A report in SAP-EIS is always based on one version.
With form reports the version is set during the form definition. This data area is taken as the default for the report. You can however, choose another data area for the report, if the two versions use the same fiscal year variant.
With the parameter-ID VRS you can define a certain data area in the user master record using System ® User profile ® User parameters. This data area is then used as the default in the basic report. It is only a proposal and you can overwrite it.

As the data area is of considerable importance when defining a report, it cannot be changed afterwards.

For more information see Master Data .

Variables

In a basic report in SAP-EIS, the fields Fiscal year , Period (from/to), Plan / Actual indicator (actual/plan) and Version are automatically stored as variables. You must specify them either on this screen or when you execute the report.

In a form report, the fields vary depending on the form definition.

Selecting Characteristics

On the screen Characteristics the system displays a list of the characteristics in the relevant aspect. You select those characteristics which interest you. If you have created characteristic groups, a field Characteristic group appears on the screen. If you make an entry in this field, the system only displays the characteristics contained in that group (see Characteristic Groups).

On this screen, you can also maintain comments on the report under Extras ® Comment.

Using Extras ® inSight on/off, you can activate or deactivate the current report for access from inSight. Only reports which are activated here can be called up in inSight. The switch is set to ‘off’ as a default.

The latter two functions can also be carried out on the screens Characteristic Values and Key Figures.

Characteristic Values

If you choose a characteristic for which one or more hierarchy variants have been created, you can choose one of these variants for the report under Extras ® Select hierarchy.... If you do not yet know which of the hierarchy variants will be of interest when the report is executed, you can choose Entry at execution.

If certain characteristics were correspondingly created in the current aspect and master data hierarchies exist for these in the original application, you can also select these hierarchies here. This applies to cost center, cost element and profit center hierarchies as well as for HR organizational structures, company groupings, and balance sheet/P&L structures. For more information see Master Data Hierarchy

To be able to select a hierarchy for cost centers, cost elements or profit centers, you have to have selected the characteristic Controlling area in the report.

To be able to select a P&L structure you have to have selected the characteristics Company code and Chart of accounts in the report.

Key Figures

On the screen Key Figures , the system lists all the key figures that relate to the chosen aspect. If you have assigned key figures to key figure groups, a field Key figure group appears on this screen. If you make an entry in this field, the system will offer the key figures in the desired group, rather than all the key figures for the aspect (see Key Figure Groups).

The function Extras ® Key figure info. is used to display further information about the key figure on which you have positioned the cursor. The key figures are subdivided into basic key figures which are stored on the database, and calculated key figures, which are calculated when you execute the report. Derived key figures can result from operations using basic key figures, and also from operations using other calculated key figures. This function displays the formula behind a calculated key figure.

Elimination of Internal Business Volume

If you wish to eliminate the revenue between two internal organizational units in your reports there is a corresponding user exit which you can use. For more information see User Exit: Elimination of Internal Business Volume