Staffing Positions 

Use

The staffing of positions involves creating and maintaining relationships between positions and employees.

The staffing of positions also involves assigning employees (position holders) to their positions, and to specify a staffing period and staffing percentage. This action also implies that persons are assigned to organizational units (since the positions themselves are linked to organizational units).

 

Please note that a position can be (partially) staffed by several employees, and that an employee can (partially) staff several positions. However, the total staffing assignments may not exceed the working time defined for either the position or the employee in question. Various combinations are possible, although – generally speaking – one employee is assigned to one position.

Prerequisites

In Customizing, you must have specified how the system should react if a position is staffed (step: Organization ® Define system reactions for staffing of positions). For example, you can specify here that if an unclassified position is staffed, the system issues a warning.

Procedure

  1. Choose Human resources ® Personnel management ® HR funds and position management ® Organization ® Change.

    2. The Organization: Initial Screen appears.

  2. Select an organizational unit, and then select the Organization view.
  3. Choose Organization ® Change.
  4. Select the position you want to staff.
  5. Choose Edit ® Assign ® Holder.

    6. The Assign Holder dialog box appears.

  6. Enter the personnel number of the employee that you want to assign to the position.
  7. If necessary, change the staffing percentage and the staffing period.
  8. To see if the employee is assigned to any other organizational units, choose Organizational assignment.
  9. Choose Save.

    10. A dialog box appears where you can select the financial year.

  10. Choose Cancel, since in this procedure, the position is staffed without funding.
  11. If any system messages are issued, choose Continue.

Result

You have staffed a position. The process entitled Financing describes how you can link a person or position with the overall budget.