Definition of an Organization 

Purpose

This process describes how you can create an organizational structure in HR Funds and Position Management that meets your requirements. It also describes how to store additional information, and map organizational changes.

An organizational structure is a model of the structural and personnel-related environment within your organization.

You define the organizational structure by creating the appropriate organizational units and positions, and by arranging them in a hierarchical structure. You assign every organizational unit (apart from the top one) and every position to a superordinate organizational unit one level up.

Unlike overall budgets, the organizational structure that you create is not financial year-dependent. You do not create the link to the financial year until you start financing employees.

An organizational structure merely depicts the hierarchical interrelationships within an organization. For HR Funds and Position Management, however, you have to provide additional information on the individual objects within an organizational structure. For example, before you can finance positions , you have to specify their pay scale classifications. Organizations are also subject to constant change - new positions are created, for example, or the people who staff a particular position change from time to time.

If you also use the Organizational Management component, you can use the organizational structure there for HR Funds and Position Management (i.e. you do need to define a new structure). You can maintain the following information in the organizational structure you transfer from Organizational Management:

Process Flow

  1. You create the root organizational unit.
  2. You structure the organization by creating further lower-level organizational units.
  3. You create positions to depict the individual areas within the organizational units.
  4. Once you have defined the organizational structure, you assign pay scale classifications to the positions. This information is required for staffing and financing the positions.
  5. Once you have classified the positions, you can assign holders to them. By doing so, you map the distribution of functions and tasks in your organization.
  6. If required, you can assign working times to the organizational units. You can also store administrative information and addresses.
  7. If required, you can create new organizational units and positions, or change the existing organizational structure.

 

Result

You have defined your organization in the system. You can now use the overall budget to finance the employees in your organization.

See also:

Creating a Root Organizational Unit

Creating Organizational Units

Maintaining Organizational Units

Assigning Working Time Groups to an Organizational Unit

Position

Creating Positions

Copying Positions

Classifying Positions

Staffing Positions

Managing Positions

Maintaining Positions

Administration of Teaching Hours

Display: Organizational Plan