Maintaining Logon Data

Maintaining Logon Data

Procedure

In Logon data, you must enter an initial password for the new user in the Initial password field. All other entries on this screen are optional.

Further information is available by choosing F1 .

Initial password: The password for the first logon with the user name. You are required to enter the password twice to eliminate the possibility of typing errors.

Passwords:

are not case-sensitive (the R/3 System does not differentiate between upper- and lowercase letters).
must be at least three characters long. Maximum length: Eight characters.

You can set the minimum password length in a system profile parameter. See Setting Password Length and Validity for further details.

may contain any characters which can be input from the keyboard. This includes digits, spaces and punctuation marks.
may not begin with a question mark or exclamation mark.
may not contain spaces within the minimum length. This is normally the first three characters.

You can set this value using a system profile parameter. See Setting Password Length and Validity for further details.

may not begin with three identical characters.
may not be PASS or SAP*.
may not start with a sequence of three characters which appears in the user name.

When the user logs on for the first time, he or she must enter a new password. When a user changes his or her password, the new password must be different to each of that user’s last five passwords.

may not be used if its use has been forbidden. See Specifying Impermissible Passwords for further details.

User group: Enter the name of the user group to which this user is to belong.

If you want to distribute the user maintenance tasks amongst several user administrators, you must assign the user to a group. Only the administrator with authorization for that group may then change the master record.

A user master record which is not assigned to a group may be changed by any user administrator.

User type: The system proposes Dialog for normal dialog users. If this is not the case for the user in question, change the user type.

You can use the other user types for special processing tasks, for example, for background processing. Further information is available by choosing F1 .

Valid from...Valid to... These optional fields allow you to specify a start and end date for the user master record. Leave them blank if you do not want to set a limit.

Account Number: For each user or user group, assign an account name or number of your choice. The user appears in the RZ accounting system (ACCOUNTING EXIT) under this number.

A recommended account number would be the user’s cost center or company code, for example.

You should always enter an account name or number in the SAP accounting system. The user will otherwise be assigned to a general category without account number.