Invoices Received via EDI (MM-IV) 

Purpose

Information can be transferred between different companies using EDI. Therefore, a vendor can transfer invoice information electronically instead of in the form of a printed paper invoice. This has the following advantages:

An IDoc is generated for each invoice. The system posts an invoice using the data contained therein. To do this, the invoice must be consistent and must not cause any error messages in the system.

If goods-receipt-based Invoice Verification is active for a purchase order item, a goods receipt must have been posted, otherwise the system cannot post an invoice for this purchase order from an IDoc.

For more information, see unter IDoc Interface/Electronic Data Interchange und CA - IDoc Interface: EDI Application Scenarios.

Prerequisites

Application Component

You must maintain the following settings in Customizing:

Function

Setting in Customizing for Invoice Verification

In which company code should the invoice be posted?

Invoice Verification ® EDI ® Allocate Company Code

Which tax code should the system use to post the tax information transferred by the vendor?

Invoice Verification ® EDI ® Allocate Tax Codes

Which document type should the system use to post the invoice?

How should the system react to differences between the invoice quantities and values and the quantities and values determined on the basis of the purchase order and purchase order history

Invoice Verification ® EDI ® Enter Program Parameters

IDoc Interface

You maintain the following settings for the IDoc interface:

Field

Value

Message type

INVOIC

IDoc type

INVOIC01

Process codes

INM: Conventional Invoice Verification

INVL: Logistics Invoice Verification

Process Flow

When processing an IDoc invoice, the system proceeds as follows:

  1. It determines the data in the IDoc
  2. It reads the data in the EDI invoice
  3. It determines the goods receipt in the case of goods-receipt-based Invoice Verification

Result

If it can, the system posts an invoice document for each IDoc.

If the system cannot post the invoice, it gives the IDoc the appropriate status. You must then process the IDoc manually.

See also:

Inbound Processing of IDocs Received

Goods Receipt Determination

Processing EDI Invoices