General changes in document management 

Description

Authorizations

As of this release you can maintain authorizations directly from Customizing for the document management system.

Approval

As of this release, you can define a comprehensive approval procedure where one or more people have to make a digital signature in order to approve a specific document status.
For this approval procedure, you must define the following in Customizing:

• Individual signatures that are used as partial steps in a signature strategy

• Signature strategies in which you group together individual signatures from different user groups to form a signature process

You choose the signature network for the approval procedure when you define a document status for a specific document type.
You can search for documents using the digital signature from the Document Management menu ( Environment -> Find digital signature).

Display variants for the document search result screen

The hit list for the document search has always been displayed with pre-defined document data.
As of this release, you can choose how and what data should be displayed. You can define any number of display variants in the hit list (Settings -> Display variants). Document data can be displayed in a maximum of three lines.

Change system parameters in customizing

Customizing for the document management system has been extended by the following work steps:

• Authorization management

• Maintain authorizations

• Maintain profiles

• Approval

• Define authorization group

• Define single signature

• Define signature strategy