Changes to the Archiving of Financial Accounting Documents 

Description

For Release 4.5A, archiving of financial accounting documents (object FI_DOCUMNT) has been revised in the following areas:

1. Document archiving has been enhanced through the use of open interfaces (see also the general explanations on SAP's key technologies OPEN FI ( previously known as Business Transaction Events). These include interfaces that assess whether a document can be archived, and those that process additional data tables.

2. Navigation from other applications (CO, IM, SD and so on) using the menu option "Accounting documents" has been enhanced to include those financial accounting documents the document-based archive index for which (ARIX_BKPF) still exists in the database. These documents are indicated by an icon.

3. The archiving tools within Financial Accounting have been adapted with regard to the European Monetary Union and general local currency conversion tools; documents belonging to the current fiscal year can no longer be archived (for further information, see the

Damage caused to data by errors

section below). Enhancements to the function modules that read the documents have also been made - you can now convert individual documents with old currencies into the new currency, without needing to convert the whole archive.

4. The relevant additional options have been added to transaction FB00.

5. The way in which the archiving program accesses the database has been changed from an extraction method to a selective cursor method. This enables both faster access and reduced memory requirement on the application server.

6. Using transaction FB99, you can carry out an archiving check on individual documents.

7. Programs SAPF048, SAPF048A, SAPF048S enable you to branch from the detail log to displaying the document (FB03).

8. The postprocessing program SAPF048I (index reduction program) has been fully revised to improve processing speed.

9. All report programs that use the logical database can now take financial accounting document archives into account. If the corresponding subscreen for archive selection does not appear on the relevant selection screen, you can have the system display this subscreen by entering the code "Exp+".

Damage caused to data by errors

Although technically you can no longer archive documents belonging to the current fiscal year, it is possible to get round this situation, though not without considerable modifications to your reconciliation and conversion programs. These modifications should only be carried out with the consent of SAP development and within a special SAP project.

Change system parameters in customizing

Check your personal Customizing settings. As of Release 4.5A, you can choose options that meet your requirements more exactly.