Displaying and Changing the Account Assignment

Displaying and Changing the Account Assignment

Use

In Logistics Invoice Verification, you can change and display purchase orders with account assignment as follows:

Logistics Invoice Verification	Purchasing
You can display the account assignment to check it, but you cannot change it.	The buyer knows the exact account assignment. The buyer defines the account assignment.
You can change the account assignment.	The buyer does not know the exact account assignment. The buyer defines the account assignment.
You only enter the account assignment information when entering the invoice.	The buyer does not know the account assignment. The buyer creates a blanket purchase order.

Prerequisites

To change the account assignment, the following prerequisites must be fulfilled:

In Customizing for Purchasing, you can configure for each account assignment category whether users in Invoice Verification can change it. (Purchasing ® Account assignment ® Maintain Account Assignment Categories)
A non-valuated goods receipt or no goods receipt must be defined for the purchase order item.

Features

The quantity suggested by the system on the item list in Logistics Invoice Verification is the difference between the quantity delivered and the quantity already invoiced. The respective amounts result from the net order price. You cannot change the quantity and value on the item list, you can only change them on the account assignment screen.

On the account assignment screen, the system suggests the account assignment items that were planned in the purchase order, even if an invoice in which the account assignment was changed or new account assignments were added has already been posted.

If you have changed the account assignment information, the changed account assignment information is saved in the invoice document when the invoice is posted.

Activities

You can display or change the account assignment items. To do so, proceed as follows from the item list in Logistics Invoice Verification:

Place the cursor on the line for which you want to display or change the account assignment data and choose Goto ® Account assignment.

The account assignment screen appears. The system suggests the planned account assignments here.

If you can change the account assignments, the fields on the screen are ready for input. In this case, you can also add more account assignment items using New entries.

If you have changed the quantity or the value in the account assignment items, the system refreshes the total quantity and total amount of the purchase order item on the item list.

Return to the item list by choosing Goto ® Back.