Correspondence 

Purpose

With this process you can create your own company-specific correspondence for applications of the Real Estate Management component (IS-RE) using the SAP word processing system SAPscript.

The correspondence can be set for each application to which a business partner can be assigned. ( See also : Real Estate-Specific Partners).

The correspondence component is controlled by reports that obtain application-specific data on the respective correspondence activity from the master data or document information and prints this out in letter form which can be tailored to your company’s needs.

Printing of the correspondence activity is carried out in accordance with user-defined, language-dependent text modules.

For production startup, you can print a letter with which you inform tenants about the new rental agreement numbers used in R/3 Real Estate.

What documentation is available?

Refer to the following overviews:

What documentation is NOT available?

There is no description of how you create the correspondence in a word processing system other than SAPscript.

You will NOT find detailed step-by-step instructions on how to create your correspondence in your own system but an overview of the process flow.

The detailed procedures to follow are documented in R/3 Customizing. Links to supporting documentation are provided.

Prerequisites

Reports, letters and correspondence activities are defined for the respective application.

SAP supplies standard letters, correspondence reports and correspondence activities.

Process Flow

1. Check the standard settings for correspondence in Real Estate Customizing. You can adapt these to your own requirements or create new letters.

(R/3 Real Estate Maintenance -> Tools -> Central Correspondence Maintenance).

2. There are two ways of starting the correspondence print:

a. Print standard letters from the respective application

b. Bulk print standard letters for a particular application

You can also determine the following in the print dialog:

- Print date

- Correspondence activity

- Text module selection

- Optical archiving of correspondence

Result

A printout of your correspondence is made for the application specified (for instance, for rental agreement see the following overview graphic) on the printer specified in your print menu.