Maintain Field Status Variants

In this activity you can define field status variants. These allow you to work with the same field status definition in any number of company codes.

In a second activity, you define at least one field status group for each field status variant. You have to define these in the G/L accounts (company code-dependent area). The field status group determines in which fields data can be entered, or whether a field requires entry or is suppressed altogether during business transaction entry. Keep in mind that additional account assignments (i.e. cost centers or orders) are only possible if data can be entered in the corresponding fields.

Stansard settings

Field status variant 0001 is entered for company code 0001 in the standard SAP software. Field status groups are already defined for this variant.


You cannot attach a field status to some fields, such as those in the document header. You can, however, switch between required and optional entry field designations in the document type for some of these header fields.

The field status group you enter in the reconciliation accounts affects postings to the related customer or vendor accounts. You cannot enter a field status group in the customer or vendor accounts. Field status groups are determined for customer and vendor accounts from their respective reconciliation accounts, via the G/L account number in their master records.

There are other factors, besides the field status group itself, which have an influence on the field status. Among these are:


Designate field status via the field status groups in the G/L accounts. This allows you a more account-specific screen layout. You cannot differentiate by posting key, since there are only two such keys for postings to G/L accounts.

The situation with reconciliation accounts is different. You do not make any differentiated field status definition via the master record for these special G/L accounts. You use the debit and credit posting keys instead.


    1. Create new field status variants using Edit -> New entries . You can also use the copy function to create new field status variants. To do this, select Edit -> Copy as . When copying field status variants, the accompanying field status groups are also copied.
    2. Look at the standard field status groups.
    3. Find out which fields on the entry screens should be
    4. If necessary, change the standard field status groups, or define your own for each field status variant.
    5. You can delete unneeded field status variants via Edit -> Delete . The accompanying field status groups will also be deleted.