The whole Termination process has been divided into two individual sub-processes. In turn, each of these processes does a certain function.

• On running the Notification action, the system shows the employee’s personal data like the name, position held, department and date of joining the company. It also contains the date of tendering the resignation, the actual leaving date and the reason for leaving.

• A record is created in the Infotype 0000. This record stores the ‘leaving date’ and the ‘reason for leaving’. The latter is used for statistical and reporting purposes only.

• Actual Termination

• The employee’s employment status is automatically changed to ‘0’ when the Termination action is run. Payroll accounting recognises this status and as a result, the employee will not be included in subsequent payroll runs.

• Some infotype records are not automatically delimited by the system. When you perform the Termination action, the infotypes that must be delimited, such as 0014 Recurring Payments and Deductions, 0015 Additional Payments and 0267 One Time Pay. Off-Cycle, are displayed automatically on a list screen where you are able to delimit the infotypes.

• All other data, such as organisational data, personal data, addresses, and basic payroll data in particular, must remain in the system. The corresponding data records must not be delimited. This data is required if the employee receives a back-payment (overtime, leave compensation, etc.) after his/her last payroll run, or for other administrative purposes.