Subsequent Settlement: Carrying Out Retrospective Business Volume Update 

Procedure

  1. For vendor rebate arrangements, start program RWMBON08; for customer rebate arrangements, start program RWMBON38.

If you want to update business volumes retrospectively, you must update all information structures. Under no circumstances enter a restriction.
  1. If you initially want to carry out a check run to view any error messages that may be generated and correct any errors, select the Check run indicator. In this case, the business volumes are not updated.

    2. If you do not select the indicator, the system writes the update data created to the information structures. At the same time, the system records the successfully processed document items in an index log.

    You cannot carry out a business volume update for these document items again unless you carry out a complete recompilation of business volumes for the arrangement (see Subsequent Settlement: Recompilation of Information Structures).

  2. Enter a version.

    3. For test purposes, you can also initially enter a version that starts with the two characters &(. The third character is optional. After this, you can copy the data to version 000 using the LIS Copy Management tool. Report RMCSISCP permits the selective copying and deletion of individual rebate arrangements.

    The user parameter MCR allows you to directly access the data of this version in all list functions for business volumes (business volumes, statement of statistical data, standard analysis). To achieve this, enter the value 000 for the parameter MCR under System ® User profile ® Own data.

    You can also have the program write the data directly to version 000. During processing, if errors occurred for document items, these document items can be reprocessed in another program run once the errors have been corrected. Multiple updates are not possible in the case of retrospective updating of vendor business volumes.

  3. Delimit the rebate arrangements to be processed if necessary.

    4. If documents are found to be missing, they are usually purchase orders, goods receipts, invoices, vendor billing documents, or settlement requests for which price determination was carried out before the rebate arrangement was created. In exceptional cases, the updating of business volume may not be carried out as intended. In this case, you can deselect the indicator Only retrospectively entered rebate arrangements. The system then processes all the selected arrangements.

    A rebate arrangement is regarded as having been created retrospectively if its creation date is later than or the same its start date.

  4. If you enter a termination date and time, the system stops executing the program.

    5. If this happens, the system logs the already processed rebate arrangements under the run name, so that you can continue the processing with the next rebate arrangement.

    To continue an interrupted run, delete the New run indicator and enter the name of the interrupted run. Refer to the value help for the Run name field for information on any interrupted runs.

    If a run is terminated prematurely, only the rebate arrangement numbers are recorded. So that you can continue the run with the same selection parameters (e.g. condition granter, etc.), you should save the selection parameters in a variant.

  5. Execute the program. If there are a large number of rebate arrangements and related documents, schedule a background job. In the latter case, deactivate the list output.

Results

Once the program has run in full, you can obtain a log that contains the updated business volumes, and any error messages that occurred, for each rebate arrangement. The following tools enable you to evaluate the results easily:

This enables you to generate a list output of all document items plus any associated follow-on documents, together with one or more notes on the course of the updating process. The list shows you which document items are contained in the document index (S111) and why updating was or was not carried out. You can also invoke the analysis function from within the list output of the Details statement function.

You can choose whether to view all documents, and their condition records, that are relevant to the rebate arrangement or only those document items for which updating has not yet been carried out. The latter are precisely those document items in respect of which an error message has been issued or which, although they are included in the document index, are not relevant to the concrete condition record (if a requirement is infringed, for example).

If you wish to analyze the document items with respect to which updating has just been successfully completed (no test run), choose All documents, since you have just carried out the updating for these document items.

To access this function, choose Extras ® Display index. The system redetermines all the index entries for those document items for which updating has already been carried out. This data is compared with the actual status. As a result, you can display the index for the arrangement, and also check that the program is working correctly (in the case of problem analysis, in particular).

You obtain a two-column display of the document data relevant to a condition record. The left-hand column shows the index of all documents - including follow-on documents (invoice documents) - for which no update has been carried out to date. The right-hand column shows all index entries resulting from the update, for comparison purposes.

You can choose whether the right-hand column is to contain only document items for which updating has not yet been carried out or whether it is to show all document items for which updating has already been carried out. Depending on the type of processing, differences between the two columns (i.e. potential problem cases) are determined automatically by the program and highlighted in color.

The following cases can exist:

- Complete recompilation of business volumes relevant to the rebate arrangement

The document data shown in the left- and right-hand columns must agree. Any difference indicates a problem with updating.

- Retrospective updating of business volumes

· Test run

Since no index entries have yet been created, the document data in the left- and right-hand columns should differ.

· No test run

The right-hand side should be empty, since updating has just been carried out for all document items for which the updating of the business volumes had previously not taken place. The document items should appear in the index and be visible on the right-hand side.