Creating a Check Extract

Creating a Check Extract

You can create a file containing all the checks issued to a certain house bank. Your bank can then use this list to check for errors in incoming checks for payment.

bank number of house bank

date and time of extract creation

an indicator designating whether a database update was carried out

number of valid and voided checks and the total amount of checks entered

the total amount payable for all checks

The file also contains the following information on each check:

bank account to be debited

check number or number range

name of check recipient

amount in currency specified

anticipated payment date

void reason code

To create a check extract file, proceed as follows:

From the Accounts Payable/Receivable menu, choose Environment ® Check information ® Extern.data transfer. The Check Extract Creation screen is now displayed.

Enter the paying company code, the house bank ID and the currency of the checks you want to extract. If you want to use the name defaulted by the program, you do not need to enter a file name.

Choose Program ® Execute.

Using the criteria you entered, the program selects the checks and writes the data to a file. If you wish, you can have the program update the fields Extract date and Extract time for the selected checks in the check information.

If you do not specify a standard format, the header data is displayed in the format of internal structure DTACHKH and the check data in the format of structure DTACHKP.

To convert the data to the format required by your house bank, you must run a customer-developed program that supports that particular bank format.