Creating a Company Car (Infotype 0222) Record 

Scenario

An employee is provided with a company car on 1st June 1998, which is available for private use. It is supplied with automatic transmission as standard and has a sunroof fitted as an optional extra. The list price with standard accessories, including VAT, number plates, and delivery is £18,855.00. The list price of the optional extra which is not included in the car's list price is the sunroof priced at £450.00.

The employer also pays £800.00 of fuel for private use, of which the employee reimburses £500.00.

Procedure

  1. Choose Human resources ® Personnel Management ® Administration, then Maintain master data.

    2. The Maintain HR Master Data screen appears.

  2. In the Personnel number field, enter the employee's personnel number.

    3. Use the matchcode function to find a number you do not know.

  3. Access the Company Cars (infotype 0222) record by entering the infotype name or number in the Infotype field.
  4. Choose Create.

    5. The Create Company Cars GB (Infotype 0222) screen appears.

  5. In the From field, enter 01.06.1998.

    6. You will generally create the record for a year. However, as part of start of year processing, you should copy all existing Company Cars records to new records. For more information, see Company Car Update.

  6. In the Identification details group box, enter the relevant details and select Private use.
  7. In the Incl. car price group box, enter £18855 in the List price field and £450 in the Accessor. field.

    8. The system automatically calculates the car price and the full car benefit.

  8. In the Fuel group box, set the Privte.use indicator, enter the engine capacity, and indicate whether the car uses petrol or diesel.

    9. The system will then calculate the fuel scale charge.

    Although the employee partially reimburses the cost of the fuel, this does not reduce the fuel scale charge. The full fuel scale charge is subject to Class 1A National Insurance contributions.

  9. Save your entries.

Additional Payments (Infotype 0015)

If the employee reimburses the cost of the fuel as a lump sum, this amount needs to be recorded in a net deduction wage type in infotype 0015.

  1. Access the Additional Payments (infotype 015) record by entering the infotype name or number in the Infotype field.
  2. Choose Create.

    3. The Create Additional Payments (Infotype 0015) screen appears.

  3. Enter a net deduction wage type, for example D310 (fuel reimbursements company car), in the Wage type field, and an amount.
  4. Enter the date on which the payment is to be made in the Date of origin field or use the default date.
  5. Save your entries.

Result

A Company Cars record and an Additional Payments record have been created. This will allow the Payroll Accounting component to calculate the correct Class 1A National Insurance contributions and make the correct deductions from the employee's earnings.