The Report Selection Screen
The report selection screen contains a series of selection criteria that enable you to determine how Human Resource reports are executed. Each selection criteria includes two fields. They enable you to enter either a single value, which means that you only need to enter data in the initial minimum value field, or a range of values, which means that you also need to enter data in the second, maximum value field. The selection criteria you enter determine which data is read, and the final result of the report. The latter is based on the evaluation of employee records and is presented either as a list of employees, or as a numerical analysis of employee data.
When you execute a report, you can use the selection criteria that are specific to that report as well as the criteria on the report selection screen. Although selection criteria vary from one report to another, the structure of the selection screen is the same for all reports.
The structure of the report selection screen depends on the settings. The common structure described above is a reference to the available functions and general format, not the selection criteria.
The following functions on the report selection screen help you maintain and execute Human Resource reports.
When you enter your selection options, the system displays a list of default selection criteria on the report selection screen. In some situations, however, it is possible for these selection criteria to prove insufficient with regard to your need for flexibility. The Further Selections function enables you to adapt the selection criteria to your requirements. You can add report fields and
When a report is executed, the system uses the specified criteria to create a list of employees to be included in the evaluation. This list becomes evident when list reports are displayed or printed. Statistical evaluations, on the other hand, are used for numerical analyses, so the list does not become evident. The Sort function enables you to determine the order in which the employees are listed.
The matchcode function is used on the report selection screen to select the employees you want to include in the evaluation. The data entered in the matchcode fields is checked against the data in the selection screen to determine the result of the evaluation.
Variants enable you to maintain the selection screen with increased speed and efficiency. If the want to re-use selection criteria that have already been set for a particular report, you can save them as a variant. Whenever you retrieve the variant, the system automatically writes the values stored in the variant to the individual selection fields. You can also set attributes for variants.
If you want to enter values for a selection option in addition to the individual value or range of values that are already available, or if you want to exclude certain values, you can use the Multiple Selection function. This way, you can include or exclude individual values and ranges of values.
Just like the Multiple Selection function, the Selection Options function ensures that you enjoy greater flexibility when selecting report values. It enables you to restrict or enhance individual values and ranges of values, if necessary.
Please see:The Further Selections Function on the Report Selection Screen The Sort Function on the Report Selection Screen The Matchcode Function on the Report Selection Screen Working With Variants The Multiple Selection Function on the Report Selection Screen