Document Management

Use

A material may have various documents such as drawings and photographs assigned to it. The system differentiates between these documents by means of the document type. If your company uses SAP’s document management system, you can manage documents and assign existing documents to a material in the material master record. Document data is managed at client level.

Integration

If you specify a reference material when creating a material master record, the system copies any document data from the reference material. However, for it to display data on a document of the standard document type (see below) in the material master record direct, you must first adopt the document. You do this by choosing Extras ® Document data.

Features

In the standard material master, the document type Design drawing is preset as the standard document type.

If one document of the standard document type has been assigned to the material, the details are displayed direct on the Basic Data screen under Design documents assigned. If the document is not of the standard document type, the No link indicator is set. You can display such documents by choosing Extras ® Document data. The No link indicator is also set if a document has not yet been assigned to the material.

If more than one document of the standard document type has been assigned to the material, the Several links indicator is set on the Basic Data screen under Design documents assigned. You can view these documents by choosing Extras ® Document data.

Activities

You can create links to documents by choosing Extras ® Document data.

Your system administrator can define a different standard document type in Customizing for the Material Master in Make global settings.

If your company does not use SAP’s document management system, you can enter data on a design drawing on the Basic Data screen under Drawing direct.

See also:

R/3 library documentation CA Document Management Guide.