Background documentation Automatic Data Collection of Documents 

Overview

You can use the following procedures for automatically collecting documents of all posting levels:

  Flexible upload

  Load from data stream

  Copy

In addition to collecting the documents in the data stream Documents, automatic data collection of documents updates the totals data in the data stream Totals Records.

Note

You can collect documents even if the data stream Documents is not defined in the data basis. In this case, the system only updates the totals data in the data stream Totals Records.

Constraints

Flexible upload of documents with posting level 30 (business application Consolidation of Investments) does not allow you to transfer the activity number of the source document. For more information, see Automatic Data Collection of Activities.

Standard Rules for Writing Documents

If the system is not able to replicate the documents of the source data to the documents in the target data with a one-to-one (1:1) relationship, then which documents are written depends on their posting level and document type. The table that follows shows which rules the system uses when writing documents:

Rules for Writing Documents

Posting Level

Written in Target Data

01, 10

One document per consolidation unit and document type

20

One document per consolidation unit/partner unit and document type

02, 12

One document per consolidation group and document type

22

One document per consolidation group/consolidation unit and document type

30

Depends on the business application defined in the document type:

  Consolidation of investments:
One document per consolidation group/investee unit and document type

  All other business applications:
One document per consolidation group and document type

Example

In the following example, the source data has the following data records with posting level 20 (two-sided elimination entries with the key fields Consolidation Unit and Partner Unit):

Source data records

Document Number

Consolidation Unit

Partner Unit

Not available

C1000

C2000

Not available

C1000

C3000

Not available

C2000

C1000

Not available

C2000

C3000

Not available

C1000

C3000

Due the missing document numbers, the source data cannot be written to the target data with a one-to-one (1:1) relationship. Thus, the system writes the documents using the aforementioned rules. The two records with the pair C1000/C2000 are written as one document. The same applies to the two records with the pair C1000/C3000.

Target data documents

Document Number

Consolidation Unit

Partner Unit

Generated

C1000

C2000

Generated

C1000

C3000

Generated

C2000

C3000

Reference Document Number

If the system is able to collect and write the documents with a one-to-one (1:1) relationship (for example, when copying documents of the current period), the system saves the number of the source document in the target document in characteristic Reference Document Number (InfoObject 0BCS_DOCNRR). The document number of the target document is generated by the system. The reference document number allows you to refer back to the source document.

 

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