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Function documentationPayment by Payment Slip

 

You can post incoming and outgoing payments in the cash desk directly, or you can use a two-step procedure based on payment slips (represented by payment forms). When this two-step procedure is used, the clerk first determines which items the customer has to pay or which items are to be paid to the customer. The clerk then creates a payment form for these items. The customer then takes the payment form to the person at the cash desk, who processes the payment and posts the incoming or outgoing payment in the cash desk.

Prerequisites

In Customizing for Contract Accounts Receivable and Payable, under:

  •   Business Transactions  Payments  Processing Incoming and Outgoing Payments  Cash Desk/Cash Journal  Define Codes of Issuer  , you entered codes for your employees who issue payment forms.

  •   Basic Functions  Open Item Management  Specify Selection Categories  , you defined payment advice as a selection category.

Features

As a first step, you identify the items to be paid by the customer or to be paid out by your company and summarize them in a payment form (payment slip). In the second step, you process the items listed on the payment form at the cash desk. You choose the selection category Payment Advice for the posting.

Activities

  1. On the SAP Easy Access screen, choose   Payments  Create Payment Form for Cash Desk  .

  2. In the Selection details group box, enter the parameters you want to use to select the incoming or outgoing items. Enter the following in the Payment Parameters group box:

    • Your issuer code

    • The date for the incoming or outgoing payment

    • The currency for the payment

    • Application form and output device for printing the payment form

  3. From the application toolbar, choose the pushbutton Select payment slip (Select payment slip)Payment slip.

  4. On the next screen, select and activate (Activate Item (Activate Item)) those items that you want to place in the payment instruction. (For more information, see Assigning Clearing Amounts and Cash Discounts.)

  5. Choose Post (Post) and print the payment form. If you enter both the Application Form and the Output Device, printing takes place automatically. If you make an entry in only one of these two fields, the system displays a dialog box. There you you can specify if you want to print or not.

    The system creates the payment form as a payment advice.

    For outgoing payments, you are required to print the payment form. In the case of a procedure requiring written approval, you can then use the printed form to obtain a manager's signature before the customer receives the payment at the cash desk.

    For incoming payments, the system does not require that the payment form be printed. The customer can present the printed form at the cash desk, or simply provide the payment advice number. If the customer just provides the payment advice number, then the person operating the cash desk can display the payment advice by choosing, on the SAP Easy Access screen,   Payments  Process Payment Advice Notes  From Customer  .

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