Extracting Rental Spaces 

Definition

Space, with a flexible size, that you extract from a pooled space for the purpose of renting it.

Prerequisites

You created a pooled space that has the usage type you need (office space, for example).

The rental spaces you extract from the pooled space all normally have the same usage type as the pooled space. However, it is possible to assign additional usage types to a usage type in Customizing. These usage types are then available for selection when you extract rental spaces from a pooled space. Choose

SAP Customizing Implementation Guide® Flexible Real Estate Management (Enterprise Extension) ® Master Data ® Usage View ® Rental Object ® Usage Types ® Usage Types Allowed for Rental Spaces per Pooled Space

Example: You assign additional usage types, Open plan office and Single office, to the Office space usage type. Then you can extract rental spaces for single offices and open plan offices from a pooled space with the Office space usage type.

 

Use

The methods for extracting a rental space are listed below:

What	Where	How
Define rental space in the contract	Process Contract	First you create a new contract. On the Objects tab page, assign the objects to be rented to the contract. To do so, choose  with the quick info text Extract Rental Spaces in the table. (see Procedure 1) When the contract ends, the rental space is automatically returned to the pooled space.
Define rental space from the pooled space	Process Rental Object: Pooled Space	You can also extract rental spaces directly from a pooled space while processing the pooled space. In the table on the Rental Object Relationship tab page, choose  with the quick info text Extract New Rental Space. (see Procedure 1)
Define rental space as a rental object	Process Rental Object: Rental Space	You create one or more spaces as rental objects. You have to define the size and type of space (or choose it directly from the pooled space, see Procedure 1). The system then creates the new space from the pooled space. The size (measurement) of the pooled space is automatically reduced by the size of the extracted space. (see Procedure 2) If you do not enter a time period for the rental space, then its validity is unlimited.
Plan rental spaces and extract them from pooled spaces (mass processing)	SAP Easy Access: Accounting ® Flexible Real Estate Management ® Usage Master Data ® Rental Object ® Plan Occupancy Related to Usage View or ® Plan Occupancy Related to Architectural View	Use the Plan Occupancy Related to Usage View report to extract multiple rental spaces. Use the Plan Occupancy Related to Architectural View report to extract or change rental spaces from a pooled space related to the architectural view. For more information, see Planning Rental Spaces.

Zuord

If you wish to lease out a complete pooled space (for instance, all offices in one wing of a building) to one tenant, you first have to create a rental space for the complete pooled space. A pooled spaced itself cannot be leased out as a rental object.

Procedure 1

For an accessible version of Create Rental Space, use transaction REBDRO.

To define rental spaces from the master data of a contract, follow the procedure described in Processing Real Estate Contracts.

 

You are in processing of a contract or rental space and are on one of the tab pages described above.

       1.      Choose  with the quick info text Extract Rental Spaces.

The external usage type and the measurement type (for instance, office space) of the pooled space are defaulted by the system.

       2.      Enter the usage type of the rental space and the date starting on which the space is valid. Enter the size of the space.

       3.      Choose  Perform Search with the quick info text Find Pooled Spaces.

       4.      In the table, the hierarchy of the pooled space  is displayed with its validity date and available measurement .

       5.      Choose . On the right-hand side of the screen you see a table. You see:

§         Total area of the pooled space

§         One or more measurements (such as office space) defined in the pooled space with its total capacity, the amount for the rental space you want to extract and the measurement amount available after the extraction

The system shows a light bulb icon next to the main measurement. The default value is the measurement that you chose when extracting your rental space. You can change the main measurement in the Distribute Measurements screen area by entering the rental space you want and choosing  with the quick info text Execute. If you want to change another measurement, click on the empty cell in the MainMeas. column so that the light bulb is displayed there. Now you can change the measurement.

       6.      To name a new rental space, double click on the Rental Space field in the Rental Spaces - Details table. You can then enter a name in the New Rental Space line below the table.

       7.      Choose  with the quick info text Execute at the bottom of the screen. You now return to the Create Rental Space screen where you can enter further data such as conditions, posting parameters and settlement companies. You can see the measurement amount of the rental space on the Measurements tab page.

See below for the Result.

Procedure 2

Using this procedure, you create a rental space related only to a pooled space. You enter the measurements for the rental space. You can only select measurement types that are available on the pooled space and that were entered in Customizing as allowed usage types. The system deducts the measurement amounts of the rental space from the assigned pooled space.

On the SAP Easy Access screen, choose:

Accounting ® Flexible Real Estate Management ® RE Navigator ® Rental Object ®  with the quick info text Create

...

       1.      Choose Rental Space in the Rental Object Type field. Enter the usage type and data on the company code and business entity.

       2.      To assign a pooled space, choose  with the quick info text Change Pooled Space Assignmt.

The higher-level land or building is copied from the pooled space.

       3.      On the Measurements tab page, enter the size of the rental space and any other required data. Save your entries.

If the capacity you want is no longer available on the pooled space, the system issues an error message to this effect.

Result:

The conditions belonging to the pooled space are transferred directly to the rental space. The size of the pooled space is reduced by the size of the rental space.

Display Pooled Space

On the Area Shares tab page, the pooled space is displayed with its measurement amounts and validity period.

End Rental Spaces

If there are rental spaces with terms that are longer than that of the contract they are assigned to, you can collectively terminate the rental spaces and return the space to the pooled space.

On the SAP Easy Access screen, choose:

Accounting ® Flexible Real Estate Management ® Usage Master Data ® Rental Object ® End Rental Spaces

Using this report you can only select rental spaces if they are not assigned to a contract, or if the contract they are assigned to has expired and will not be renewed. The report sets the end of the validity of the rental spaces to the contract end date.