Start of Content Area

Function documentation External Reservation  Locate the document in its SAP Library structure

Use

Using this function you can reserve internal rooms or other real estate objects for external business partners.

To bill for external reservations, you can use the following enhanced billing options:

●      Billing using one-time postings

●      Billing using one-time postings based on an outline agreement

●      Billing using periodic posting based on an outline agreement

Integration

You can create an external reservation only in the form of an individual reservation.

Prerequisites

You made all the settings described in Room Reservations and Long-Term Seating Arrangements. If you want to use an outline agreement for determining or posting the reservation costs, you have to define the outline agreement before creating the reservation. For more information about creating an outline agreement, see Creating an Outline Agreement.

Activities

You create the external reservation as an individual reservation. You also set the Ext. Reservat. indicator and select a billing type:

●      If you select One-Time Posting and you did not create an outline agreement, then you post the external reservation directly by choosing the pushbutton with the quick info text Post on the screen for creating the reservation. The price is determined using the prices for reservation objects that you defined.

●      If you select One-Time Posting and you did create an outline agreement, then you post the external reservation directly by choosing the pushbutton with the quick info text Post on the screen for creating the reservation. The price is determined using the outline agreement, not the prices you defined for reservation objects.

●      If you select Periodic Posting, then you post the external reservation using periodic posting. On the SAP Easy Access screen, choose Accounting ® Flexible Real Estate Management ® Room Reservations and Long-Term Seating Arrangements ® Accounting ® Periodic Postings ® Periodic Posting: Contracts. The price is determined using the outline agreement, not the prices you defined for reservation objects.

 

 

End of Content Area