Start of Content Area

Procedure documentation Creating Your Own Employee Lists  Locate the document in its SAP Library structure

Use

Depending on your profile settings, you can set up your own employee lists based on various selection criteria. The following selection criteria can be used:

Determine the option that applies in your case and follow the applicable procedure.

The system selects the employees using a key date. You can specify an evaluation period when creating your employee list. This evaluation period is important to determine the reporting set and number of hits. However, the evaluation period has no effect on determining the employees included in the employee list in the Time Manager’s Workplace. The system uses the period currently chosen to a ctually select the employees.

Prerequisites

Your profile settings must indicate you can create your own employee lists.

Procedure

Set Up Employee List Using a Template

  1. Choose This graphic is explained in the accompanying text Employee list.
  2. Choose Maintain your own employee lists.

    3. The Maintain Your Own Employee Lists screen appears.

  3. Confirm the Reporting set: No restrictions by choosing the pushbutton.

    4. In the Restrict by line, the system displays the first of the possible templates.

  4. Choose the arrow pointing downwards next to the template.

    5. The system displays the available templates.

  5. Choose any template.
  6. To activate the template, choose This graphic is explained in the accompanying text.

    7. The system displays the number of persons in the reporting set of this template.

    If you want to display the individual employees, choose This graphic is explained in the accompanying text (Display reporting set). To delete your selection, choose This graphic is explained in the accompanying text (Delete reporting set).

  7. This graphic is explained in the accompanying text Save your entries.
  8. In the Save Selection ID dialog box, enter a selection ID as well as a text for your employee list, and then choose This graphic is explained in the accompanying text Save. The system displays the selection text under the This graphic is explained in the accompanying text Employee list.
  9. Choose This graphic is explained in the accompanying text Back.

The system displays your employee list under This graphic is explained in the accompanying text Employee list. Select the employees you want displayed in the list.

Set Up Your Own Employee List Based on Selection Criteria of an Infoset

  1. Choose This graphic is explained in the accompanying text Employee list.
  2. Choose Maintain your own employee lists.

    3. The Maintain Your Own Employee Lists screen appears. Field groups and fields available for restricting your employee selection are displayed on the left side of the screen. All fields in this screen are selected in the standard SAP System. By deselecting the fields, you can remove the selection fields from the list.

    Note

    You can only deselect the fields applying to the employee list currently being created. When you access this function again, the system displays all of the fields for this infoset.

  3. Enter the applicable values in the fields you selected on the right side of the screen.

    4. Example

    You want to display all active employees in the cost center COST1 in your employee list. Enter 3 (= active) In the Employment status field and COST1 in the Cost center field.

  4. Choose This graphic is explained in the accompanying text Hitlist to display the number of employees selected.

    5. To display the individual employees, choose This graphic is explained in the accompanying text Display hitlist. To delete your selection, choose This graphic is explained in the accompanying text (Delete hitlist).

  5. This graphic is explained in the accompanying text Save your entries.
  6. In the Save Selection ID dialog box, enter a selection ID as well as a text for your employee list, and then choose This graphic is explained in the accompanying text Save. The system displays the selection text under the This graphic is explained in the accompanying text Employee list.
  7. Choose This graphic is explained in the accompanying text Back.

The system displays your employee list under This graphic is explained in the accompanying text Employee list. Select the employees you want see displayed in the list.

Set Up Your Own Employee Lists Based on a Combination of a Template and Selection Criteria of an Infoset

  1. Choose This graphic is explained in the accompanying text Employee list.
  2. Choose Maintain your own employee lists.

    3. The Maintain Your Own Employee Lists screen appears.

  3. Choose the Reporting set: No restrictions button.

    4. In the Restrict by line, the system displays the first of the possible templates.

  4. Choose the arrow pointing downwards next to the template.

    5. The system displays the available templates.

  5. Choose your template.
  6. To activate the template, choose This graphic is explained in the accompanying text.

    7. The system displays the number of persons in the reporting set of this template. For example, you can display all employees belonging to the Production/Maintenance organizational unit.

    If you want to display the individual employees, choose This graphic is explained in the accompanying text (Display reporting set). To delete your selection, choose This graphic is explained in the accompanying text (Delete reporting set).

  7. Field groups and fields available for restricting your employee selection are displayed on the left side of the screen. All fields in this screen are selected as a default in the standard SAP System. If you do not need certain fields to create your employee list, deselect these fields.

    8. The system hides these fields from display.

    Note

    You can only deselect the fields applying to the employee list currently being created. When you access this function again, the system displays all of the fields for this infoset.

  8. Enter the applicable values in the fields you selected on the right side of the screen. By doing so, you can restrict the reporting set for the template selected above.

    9. Example

    You want to display all hourly-wage earners in the Production/Maintenance organizational unit. Enter HW (for hourly wages) in the Employee subgroup field.

  9. Choose This graphic is explained in the accompanying text Hitlist to display the number of employees selected.

    10. The system reduces the hitlist by restricting even further the employees selected in the previous template based on the additional restrictions you entered in the field.

    To display the individual employees, choose This graphic is explained in the accompanying text Display hitlist. To delete your selection, choose This graphic is explained in the accompanying text (Delete hitlist).

  10. This graphic is explained in the accompanying text Save your entries.
  11. In the Save Selection ID dialog box, enter a selection ID as well as a text for your employee list, and then choose This graphic is explained in the accompanying text. The system displays the selection text under the This graphic is explained in the accompanying text Employee list.
  12. Choose This graphic is explained in the accompanying text Back.

The system displays your employee list under This graphic is explained in the accompanying text Employee list. Select the employees you want see displayed in the list.