HR Administrative Services (PA-AS) 

Purpose

You can use this component to execute HR activities such as an employee's hiring or leaving completely within the SAP NetWeaver Portal. From selecting an activity to storing the associated document, the system supports you in performing these process flows.

The component uses the HR Administrator portal role to support the central processing of personnel data. It also encourages decentralized execution of HR activities by including managers and employees (where necessary) directly in the process flow and thus reducing the workload for the HR department.

The following aspects can increase the effectiveness and optimize the costs of your process flows:

●      Exclusive use of the portal to execute the activities enables all persons involved to have easy access to the required data. As the portal is the only medium that permits the input of data, multiple entry of data is avoided, thus reducing the error percentage.

●      The automatic inclusion of all required persons and roles – from the request to the approval – simplifies the communication paths.

●      The option of monitoring and including process flows that are currently running down to the individual processing steps reduces the processing time.

HR Administrative Services depicts HR activities using processes. The focus is on those processes that pertain to an event in the personal life of an employee or in the work place and require the involvement of several people, such as hiring, transfer, or maternity leave.

You enter the data required for a process in interactive forms that are customized for each process step and for each agent. The system then forwards these forms automatically to the relevant agents, for example, for review or for approval. When a process has been completed, the system can store the corresponding documents in the personnel file of the relevant employee. In each process step, you enter only the data that is required for this particular step, enabling you to make contact with the relevant decision maker or store of information in each case.

Integration

If you want to use this component, the following components are obligatory:

Obligatory mySAP ERP Components

Component	Function Provided	Remarks
Personnel Administration	Storage of HR master data that you process using HR Administrative Services processes and forms	You can also use Personnel Administration functions (such as Maintain HR Master Data (PA30) or Personnel Actions (PA40)) directly in the back-end system as an alternative to the HR Administrative Services.
Time Management	Storage of time management data that you process using HR Administrative Services processes and forms	This component is obligatory if you want to process Time Management using HR Administrative Services.
Internal Service Request (ISR)	Communication between interactive forms and the back-end system	This component ensures, for example, that a value help is also offered for form fields as well as for fields in the back-end system.

Obligatory SAP NetWeaver Components

Component	Function Provided	Remarks
SAP NetWeaver Portal	User interfaces for the portal roles involved in HR Administrative Services	The HR Administrator portal role (in other words, the Business Package for HR Administrator) is obligatory . In addition, further roles (Manager and Employee in the standard delivery) can be involved in the processing of processes. You can also integrate customer-specific portal roles.
SAP Interactive Forms by Adobe	Interactive forms	Interactive forms represent the electronic equivalent of paper forms. The processor uses them for data entry and processing.
SAP Business Workflow	Implementation of the process flow	You use this component to define the flow of processes, for example, the number and sequence of process steps or approval loops. This component also ensures agent determination for the relevant process step at process runtime.
Case Management	Storage of the process object	See Process Object

The following components are optional:

Optional mySAP ERP Components

Component	Function Provided	Remarks
Organizational Management	Agent determination using rules that are based on the organizational structure of your company	You can use this component to ensure, for example, that a process step goes to an employee's direct manager for approval. Alternatively, you can implement agent determination using rules from the Responsibility category, by defining a specific list of users as processors.
Manager Self-Service	Involvement of managers in HR Administrative Services processes	You must implement the Business Package for Manager Self-Service for this purpose.
Employee Self-Service	Involvement of employees in HR Administrative Services processes	You must implement the Business Package for Employee Self-Service for this purpose.
Employee Interaction Center	Initiation of processes by EIC agents
SAP E-Recruiting	Hiring, rehiring, or transfer of employees through E-Recruiting initiatives,	Alternatively, you can also hire, rehire, or transfer employees without using SAP E-Recruiting.

Optional SAP NetWeaver Components

Component	Function Provided	Remarks
SAP Records Management	Storage of the digital personnel file	You require this component if you want to store forms in the digital personnel file and if the digital personnel file must be available in the portal for display or processing purposes.
SAP NetWeaver Exchange Infrastructure	Integration between SAP E-Recruiting and HR Administrative Services	You use the XI content of HR Administrative Services (integration scenario NewHire) for this purpose.
SAP NetWeaver Business Intelligence	Detailed reports, for example, about the frequency of process execution, processing and execution times, or process error rates	You must implement the business intelligence content of the Shared Services InfoArea for this purpose.

The following graphic gives an overview of these components:

For more information about the integration of the components, see HCM Processes and Forms (Technical Overview).

Features

The component is made up of the following subcomponents:

●      HCM Processes and Forms

This subcomponent contains the HCM Processes and Forms framework with which you can set up and execute your processes and the corresponding forms.

●      HR Administrator

This subcomponent contains the HR Administrator portal role that provides all tasks and functions for the HR department in the portal. The HR Administrator role is delivered with the Business Package for HR Administrator. The role is integrated optimally in the HCM Processes and Forms framework: The system automatically forwards the processing steps of a process that are to be performed by an HR administrator to the portal role.

You can also edit employee data in this role. This function is based on the HR master data maintenance. The HR administrator can call the master data maintenance directly using the Employee Data Maintenance in the portal or through the backend system (transaction PA30). The HR administrator can also change master data without using the HCM Processes and Forms framework.

●      Digital Personnel File (DPF)

This subcomponent contains the personnel file in which all data entered for an employee is grouped together. The DPF is optimized for use with the HCM Processes and Forms framework: The system can automatically store forms and attachments of a process in the DPF of the relevant employee immediately after the process has been completed.

In addition, you can run reports for this component using the Shared Services business intelligence content.