Consumable Purchasing

Describes purchase order approval, goods receipt of consumables, approval of service entry sheets and invoice receipts. On goods receipt, the material or service counts as having been consumed.

This scenario deals with purchase order creation activities during the procurement process. It describes the additional process steps of a purchase order approval, goods receipt of consumables, approval of service entry sheets and invoice receipts by line item. The process also covers the related processing of outgoing payments and period-end plant and period-end closing.

A short text description is the main characteristic for consumable items (goods and services). The purchase order is subject to approval based on predefined parameters before being issued to a vendor.

There is no inventory in the system for consumables. By posting a goods receipt, the value of the goods is expensed to a cost center or another cost element.

Procurement of a consumable service follows the same general process. The difference is that the consumable service is not posted by means of a goods receipt, but with a service entry sheet. The invoice follows the same rules in both cases.

This scenario consists of the following steps:

• Purchase order creation for consumable goods
• Approval of purchase orders for consumables
• Goods receipt of consumables
• Purchase order creation for services
• Service entry sheet creation
• Service entry sheet approval
• Invoice receipt by line item
• Period end plant

• Quick, one-time-purchases are possible: material consumption is directly posted, no posting into storage
• Use of service entry sheets as inspection report of performed services